Grant IV Coordinator Manual
The Washington State GEAR UP Program adheres to the following guidance for grant management. Coordinators and other staff are expected to understand and follow the guidance to ensure full compliance with all requirements.
Other GEAR UP programs may use the guidance and forms as reference for their programs but be advised that some content is specific to WAGU and may not apply to your state, local, or other guidance.
1. PROGRAM INFORMATION
2. WASHINGTON STATE GEAR UP GOALS & OBJECTIVES
- TRAINING: Grant IV Kickoff: Presentation
- What Works Research Model
- Career and College Ready Benchmarks
- Grade-Level Campus Visit Benchmarks
- Program Evaluation
3. WORK PLAN & BUDGET
- Work Plan and Budget Summary
- Grade-Level RACI Chart
4. EXPENDITURES
5. COLLEGE APPLICATION FEES & REPORTING
- INSTRUCTIONS: College Application and Acceptance Entry and Reporting
- College Application Fee Reimbursement Instructions
6. TRAVEL
- Travel Guidelines
- Washington State Per Diem Rate Map- Current rates - as of Oct. 1, 2022 (POV mileage rate effective Jan. 1, 2023)
- FORM: GEAR UP Travel Expense Report-Mileage as of Jan. 1, 2023.
7. FIELD TRIPS & COLLEGE VISITS
8. REIMBURSEMENT PROCEDURES
- TRAINING: Expenditures, Reimbursement & Match Training Webinar
- A19 and Expenditure Detail Form Step-by-Step
- SAMPLE: Expenditure Detail Form
- SAMPLE: A19 Invoice Voucher
9. DATA COLLECTION & REPORTING
- TRAINING: Portal Training & Technical Assistance Presentation
- Service Definitions, Data Collection, & Reporting Guide
- WSAC Portal Usage and FERPA
- GEAR UP Activities Documentation Requirements
- Data Collection Plan
10. PRIORITY MODEL ELIGIBILITY VERIFICATION
- Priority Model Verification Instructions
- OSPI Free and Reduced-Price Eligibility Status Disclosure
- USDA Disclosure of F-R Status
11. ADVISORY COMMITTEE & PROFESSIONAL DEVELOPMENT
12. MISCELLANEOUS FORMS & GUIDANCE
- GU Logo Usage Guidelines
- Privacy Notice English
- Privacy Notice Spanish
- Teacher Mini-grant Application
- TEMPLATE: Donation Letter
- FORM: WAGU Letterhead
- FORM: Time and Effort
- FORM: Media Release
- FORM: Media Release Spanish
- TEMPLATE: Washington State GEAR UP Staff Orientation
- TEMPLATE: Washington State GEAR UP Student & Family Orientation
|