Grant IV Coordinator Manual
The Washington State GEAR UP Program has created a number of forms, policies, and worksheets to help GEAR UP grant administrators and site directors track, complete, and submit the data required to run a successful program. If you're a GEAR UP program in another state, please feel free to use our Coordinator Manual as a template to customize your program's materials.
1. PROGRAM INFORMATION
- GEAR UP Program Brief
- Program Staff Contact Information
- 2021-22 Working Calendar
- Grant 4 School District Partners
- Grant 4 Community Partners
2. WASHINGTON STATE GEAR UP GOALS & OBJECTIVES
- What Works Research Model
- Career and College Ready Benchmarks
- Grade-Level Campus Visit Benchmarks
- Program Evaluation
3. EXPENDITURES & REIMBURSEMENT PROCEDURES
- Expenditure Guidance for Remote Learning Conditions
- Understanding GEAR UP Funding Guidelines
- Common GEAR UP Costs
- Specific Allowable Costs and Guidelines
- Allowable Costs Quick Reference
- A19 and Expenditure Detail Form Step-by-Step
- SAMPLE: Expenditure Detail Form
- SAMPLE: A19 Invoice Voucher
- Travel Guidelines
- Washington State Per Diem Rate Map-Per Diem Rates as of October 1, 2021. Mileage as of January 1, 2022.
- FORM: GEAR UP Travel Expense Report-Mileage as of January 1, 2022.
- Field Trip Approval & FAQ
- FORM: Student Cash Meal Allowance
- College Application Fee Reimbursement Instructions
- FORM: College Application Fee Assistance
- FORM: Time and Effort
- FORM: Plan and Budget Revision Request
4. IN-KIND AND CASH MATCH DOCUMENTATION & REPORTING
- GEAR UP Match Requirements
- Allowable Match: Quick Reference Guide
- FORM: In-Kind Match - School Staff (Word Version)
- FORM: In-Kind Match - School Staff (Excel Version)
- SAMPLE FORM: In-Kind Match - School Staff
- FORM: In-Kind Match - Goods and Services
- SAMPLE FORM: In-Kind Match - Goods and Services
- FORM: Monthly Match Summary
- SAMPLE: Monthly Match Summary Form
- GEAR UP Match Training Outline
5. DATA COLLECTION AND REPORTING
- GEAR UP Activities Documentation Requirements
- Data Collection Plan
- New! Service Definitions, Data Collection, & Reporting Guide
- Updated! FORM: Individual Student Services Tracking
- FORM: Student Event Participation Log
- FORM: Family Event Participation Log
- FORM: Professional Development Participation Log
- OSPI Free and Reduced-Price Eligibility Status Disclosure
- USDA Disclosure of F-R Status
- Priority Model Verification Instructions
- FORM: Priority Model Eligibility Verification for WSAC
- FORM: Priority Model Eligibility Verification for School
- INSTRUCTIONS: College Application and Acceptance Entry and Reporting
- Updated Jan. 2022- Advisory Committee Requirements
- FORM: Advisory Committee Meeting Log
- WSAC Portal Usage and FERPA
6. ADDITIONAL FORMS & RESOURCES
- Washington State GEAR UP Family Orientation Template
- Washington State GEAR UP Staff Orientation Template
- Washington State Financial Aid Calculator
- Resources for Providing Virtual Services
- Grade-Level RACI Chart
- Priority School RACI Chart
- SAMPLE: Field Trip Itinerary
- INSTRUCTIONS: Field Trip Approval Form
- GU Logo Usage Guidelines
- FORM: Media Release
- FORM: Media Release Spanish
- Privacy Notice English
- Privacy Notice Spanish
- FORM: WAGU Letterhead
- OSPI AP Guidance
- Teacher Mini-grant Application
- Free Test Preparation Tools and Fee Waiver Information
- 2021-22 Fall Counselor Workshop Higher Education Book
- TEMPLATE: Event or Activity Agenda
- TEMPLATE: Donation Letter
7. NEW EMPLOYEE TRAINING
Washington State GEAR UP Grant IV Kickoff: |
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Portal Training & Technical Assistance |
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Expenditures, Reimbursement & Match Training |