Grant Management
The Washington State GEAR UP Program has created a number of forms, policies, and worksheets to help GEAR UP grant administrators and site directors track, complete, and submit the data required to run a successful program.
If you're a GEAR UP program in another state, please feel free to use our Coordinator Manual as a template to customize your program's materials.Grant IV Coordinator Manual
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Section I: Program Information
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Section II: Washington State GEAR UP Goals & Objectives
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Section III: Expenditures & Reimbursement Procedures
- Expenditure Guidance for Remote Learning Conditions
- Understanding GEAR UP Funding Guidelines
- Common GEAR UP Costs
- Specific Allowable Costs and Guidelines
- Allowable Costs Quick Reference
- A19 and Expenditure Detail Form Step-by-Step
- SAMPLE: Expenditure Detail Form
- SAMPLE: A19 Invoice Voucher
- Travel Guidelines
- Washington State Per Diem Rate Map-Per Diem Rates as of October 1, 2020. Mileage as of January 1, 2021.
- FORM: GEAR UP Travel Expense Report-Mileage as of January 1, 2020.
- Field Trip Approval & FAQ
- FORM: Student Cash Meal Allowance
- College Application Fee Reimbursement Instructions
- FORM: College Application Fee Assistance
- FORM: Time and Effort
- FORM: Plan and Budget Revision Request
- INSTRUCTIONS: Ordering Program Resources
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Section IV: In-Kind and Cash Match Documentation & Reporting
- GEAR UP Match Requirements
- Allowable Match: Quick Reference Guide
- FORM: In-Kind Match - School Staff (Word Version)
- FORM: In-Kind Match - School Staff (Excel Version)
- SAMPLE FORM: In-Kind Match - School Staff
- FORM: In-Kind Match - Goods and Services
- SAMPLE FORM: In-Kind Match - Goods and Services
- FORM: Monthly Match Summary
- SAMPLE: Monthly Match Summary Form
- GEAR UP Match Training Outline
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Section V: Data Collection and Reporting
- GEAR UP Activities Documentation Requirements
- Data Collection Plan
- New! Service Definitions, Data Collection, & Reporting Guide
- FORM: Student Event Participation Log
- FORM: Family Event Participation Log
- FORM: Professional Development Participation Log
- OSPI Free and Reduced-Price Eligibility Status Disclosure
- USDA Disclosure of F-R Status
- Priority Model Verification Instructions
- FORM: Priority Model Eligibility Verification for WSAC
- FORM: Priority Model Eligibility Verification for School
- INSTRUCTIONS: College Application and Acceptance Entry and Reporting
- Advisory Committee Requirements
- FORM: Advisory Committee Meeting Log
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Section VI: Additional Forms & Resources
- Washington State Financial Aid Calculator
- Resources for Providing Virtual Services
- Grade-Level RACI Chart
- SAMPLE: Field Trip Itinerary
- INSTRUCTIONS: Field Trip Approval Form
- GU Logo Usage Guidelines
- FORM: Media Release
- FORM: Media Release Spanish
- Privacy Notice English
- Privacy Notice Spanish
- FORM: WAGU Letterhead
- OSPI AP Guidance
- Teacher Mini-grant Application
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Section VII: New Employee Training
Washington State GEAR UP Grant IV Kickoff
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Portal Training & Technical Assistance
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Expenditures, Reimbursement & Match Training
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College Bound Scholarship Basics
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