Field Trip Approval Form

Prior to filling out the form, it is recommended that you download and review the College Visit Guide, the Grade-Level Campus Visit Benchmarks, and the Sample Itinerary. Downloading these items while filling out the form may result in losing entered information. Please review our Frequently Asked Questions about the field trip approval process.


  1. WSAC pre-approval is required for all field trips.
  2. Field Trip Approval Forms are submitted 10 days in advance of the activity electronically at:
  3. Forms will be reviewed within 5 days. A response will be sent to the person who submitted the request.
  4. All field trip activities must be entered in the portal within 10 days of the trip.
  5. Expenses will be reimbursed when the portal entries are complete and all documentation is submitted.


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Trip Information
Enter in your field trip destination(s). If you are going to multiple places please separate those places with a comma in the space provided (Ex: UW Seattle, Space Needle, Boeing).
Field Trip Attendees
Note: All meal and registration/fee expenses for non-GEAR UP students must be paid from another source. If the majority of students are not GEAR UP, all transportation and/or lodging expenses will be pro-rated based on actual attendance.
Provide a detailed itinerary that includes depart and return times. The itinerary must be specific and include all activities.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict psd txt rtf html pdf doc docx odt ppt pptx odp xls xlsx ods xml.
Purpose of Field Trip